Privacy Notice

   BACKGROUND

 

AcePayMe-EPS understands that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of all of our customers and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.

 

   1. Information About Us

ACE Freelance Professional Contractors Limited, a company registered in England & Wales, Number 07292405

Registered Office: Printing House, 66 Lower Road, Harrow HA2 0DH

VAT Number: GB003933894

Data Protection Officer: Andrew Kelly

Email: mail@acepayme.com

Telephone Number: 0845 459 8029

Correspondence Address: 1st Floor, 34 Finch Road, Douglas IM1 2PS

 

Expatriate Personnel Services Limited, a company registered in the Republic of Ireland, Number 522021

Registered Office: 69 Main Street, Blackrock, Dublin, A94N6D0

VAT Number: IE2973681EH

Data Protection Officer: Andrew Kelly

Email: mail@expatriatepersonnel.com

Telephone Number: +353 (0) 1 283 6401

Correspondence Address: 1st Floor, 34 Finch Road, Douglas IM1 2PS

   2. What Does This Notice Cover?

This Privacy Information explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

 

   3. What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that we use is set out in Part 5, below.

 

   4. What Are My Rights?

Under the GDPR, you have the following rights, which we will always work to uphold:

  1. The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 11.

  2. The right to access the personal data we hold about you. Part 10 will tell you how to do this.

  3. The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 11 to find out more.

  4. The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 11 to find out more.

  5. The right to restrict (i.e. prevent) the processing of your personal data.

  6. The right to object to us using your personal data for a particular purpose or purposes.

  7. The right to data portability. This means that you can ask us for a copy of your personal data held by us to re-use with another service or business in many cases.

For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 11.

Further information about your rights can also be obtained from the relevant Information Commissioner’s Office.

If you have any cause for complaint about use of your personal data, you have the right to lodge a complaint with the relevant Information Commissioner’s Office.

 

​   5. What Personal Data Do We collect?

We collect some, or all of the following personal data/information:​

  • Proof of Identity;

  • Proof of Address;

  • Contact details;

  • Tax Reference or National Social Insurance Number;

  • Work;

  • Banking payment.

 

   6. How Do​ You Use My Personal Information?

Under the GDPR, we must always have a lawful basis for using personal data. This may be because the data is necessary for our performance of a contract with you, because you have consented to our use of your personal data, or because it is in our legitimate business interests to use it. Your personal data will be used for the following purposes:

  • Supplying our services to you. Your personal details are required in order for us to enter into an agreement with you.

  • Communicating with you. This may include responding to emails or calls from you.

  • Complying with relevant Anti-Money Laundering and Countering the Financing of Terrorism Legislation.

​   7. How Long WIll You Keep My Personal Data?

We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for a minimum period of five years.

   8. How and Where Do You Store or Transfer My Personal Data?

We will only store your personal data where it can be fully protected under the European wide GDPR requirements, via an IoM outsourced facility.

   9. Do You Share My Personal Data?

We will not share any of your personal data with any third parties for any purpose, unless you have explicitly agreed in writing or electronically.

OR

In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

​   10. How Can I Access My Personal Data?

If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.

We will respond to your subject access request within 28 days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.

   

   11. How Do I Contact You?

To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details for the attention of the Document Comptroller & Compliance Consultant:

Email address: documan@acepayme.com.

By mail: 1st Floor, 34 Finch Road, Douglas IM1 2PS.

 

​   12. Changes to this Privacy Notice

We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.

Any changes will be made available via email.

Tel: 

UK: 0845 459 8029

International only: +353 1 2836 401

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AcePayMe is a Registered Business name. ACE Freelance Professional Contractors Limited, incorporated in England and Wales, Company Number 7292405, VAT Number GB003933894. Data Protection Registration Number ZA011612.

Expatriate Personnel Services Limited, incorporated in the Republic of Ireland. Company Number 522021, VAT Number IE2973681EH.

© 2020 by  Ace Contractor Enterprises Ltd 

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